Regulatory Compliance

Following the Global Goals and the 2030 Agenda for Sustainable Development (SDG), the LEIBOX initiative and regulators globally together strive to implement the transition to electronic-only for correspondence and records towards a Paperless Future.

The Global Goals and the 2030 Agenda

The Global Goals and the 2030 Agenda for Sustainable Development (SDG) seek to ensure the lasting protection of the planet and its natural resources. The Global Goals are integrated and indivisible, and balance the three dimensions of sustainable development: the economic, social and environmental.

The transformation towards sustainable and resilient societies to protect, restore and promote sustainable use of terrestrial ecosystems, sustainably manage forests, combat desertification, and halt and reverse land degradation.

“Integrate climate change measures into national policies, strategies and planning.”

Sustainable consumption and production involve using resources efficiently, taking account of ecosystem services that are key to making a living, and reducing or replacing outdated methods with better technologies. This not only means environmental benefits but also social and economic benefits such as increased competitiveness, business sector development in a global market, increased employment and improved health, and consequently reduced poverty. Implementation of sustainable technologies and methods are therefore a prerequisite for the transition to a green economy and sustainable development.

Regulators globally encourage companies, SMEs, large and transnational companies, to adopt sustainable practices and to integrate efficiency and sustainability. We envision a transition towards a Paperless Future where all records and correspondence are digital and Open Data can be implemented improving their reporting cycle for a more transparent world.

A Paperless Future

The process and transition towards a Paperless Future is established within many jurisdictions. LEIBOX actualizes a layer solution to existing infrastructure standards that enables the transition to secure electronic communication between government agencies and legal entities (complementing and replacing physical paper post). Some jurisdictions are ahead in the digitization of society.

The European Union
The European Parliament and the Council of the European Directives 2002/19/EC (4), 2002/20/EC (5), 2002/21/EC (6) and 2002/22/EC (7) of the European Parliament and of the Council are substantially amended to speed up the transit to electronic communication, further amendments are to be made to speed up the process further. The Paris Agreement adopted under the United Nations Framework Convention on Climate Change (the ‘Paris Agreement’), which was approved by the Union on 5 October 2016 and which entered into force on 4 November 2016, seeks to strengthen the response to climate change by, inter alia, making finance flows consistent with a pathway towards low greenhouse gas emissions and climate‐resilient development.

The United States
The current Administration is driving transformational change to modernize Government. The Federal Government spends hundreds of millions of taxpayer dollars and thousands of hours annually to create, use, and store Federal records in analog (paper and other non-electronic) formats. Maintaining large volumes of analog records requires dedicated resources, management attention, and security investments. The processes that create analog records increase burden on citizens by requiring them to conduct business with the Government in person or by mail, rather than online, and trap valuable Federal data in paper records where it can only be extracted manually and at great expense. 0MB Memorandum M-12-18, Managing Government Records Directive; and 0MB Memorandum M-14-16, Guidance on Managing Email; and 0MB Memorandum M-19-21, Transition to Electronic Records.

Asia, Oceania and Africa
Singapore and Hong Kong are paragons in the transition towards a digitization, several jurisdictions in Asia are replicating the Singapore and Hong Kong model (India, Thailand, Taiwan and Malaysia). Australia established an government agency; the Digital Transformation Agency (DTA Vision 2025). South Africa and Tanzania are successful examples on the African continent of the implementation and transition to a Paperless Future.

Currently

Authorities have the prerogative of acting in individual jurisdictions to mandate the transition to electronic communication. The LEIBOX Organization closely monitors initiatives relevant to the Paperless Transition and work partners world-wide towards a Paperless Future.

The following list provides an overview of current and proposed regulatory activities guiding the LEIBOX initiative.

(List updated regularly)

Jurisdiction Rule URL
USA NARA OMB M-19-21 Link
EU Directive (EU) 2018/1972 Link
UK Digital Economy Act 2017 Link
Australia DTA Vision 2025 Link
UK Postal Services Act 2011 Link
India The Right to Information Act Link
UK Freedom of Information Act 2000 Link
USA Open Data Act Link
Singapore Electronic Transactions Act Link
Singapore Energy Conservation Act Link
Estonia Electronic Communications Act Link
EU E-Signature Directive Link
USA E-Signatures in Global and National Commerce Act Link
India eSign – Indian Evidence Act 1872 Link
Canada Access to Information Act Link
Canada Postal Services Continuation Act, 1997 Link
Hong Kong Electronic Transactions Ordinance Link
New Zealand Electronic Transactions Act 2002 Link
South Africa Electronic Communications Amendment Act 1 of 2014 Link
Tanzania Electronic and Postal Communications Act Link
Thailand Electronic Transactions Act B.E. 2544 (2001) Link
Malaysia Electronic Commerce Act 2006 Link
Malaysia Electronic Government Activities Act 2007 Link
Sweden Law (2003: 389) on electronic communication Link
Sweden PTS-ER-2009:12 Link
Denmark Act on Electronic Communications Networks and Services Link
Finland Act on Electronic Services and Communication in the Public Sector Link
Finland Act on Electronic Signatures Link
Finland Act on the Protection of Privacy in Electronic Communications Link
Norway Act No. 83 on Electronic Communications Link
Austria Federal Act on Provisions Facilitating Electronic Communications with Public Bodies (E-Government Act – E-GovG) Link
Belgium Act On Electronic Communications Link
Bulgaria Electronic Communications Act Link
Czech Republic Acceptance and delivery of correspondence Link
Germany The eIDAS Implementation Act Link
Estonia Electronic Communications Act Link
Taiwan Electronic Signatures Act Link
USA NARA OMB M-12-18 Link
USA NARA OMB M-14-16 Link
EU EU 2019/2088 Link
Luxembourg Electronic archiving & amending for the financial sector. Link
Ireland Electronic Commerce Act (2000) Link
Ireland Electronic Communications Regulation Act (2002) Link
Greece Law 4325/2015 (Government Gazette 47/A/11-05-2015), Electronic Exchange of Documents Link
Greece eGovernment Act (2011) Law 3979/2011 (Government Gazette 138/A/16-6-2011), Electronic communication & data exchange between natural/legal entities and the public sector Link
Italy Law n. 2 of 2009, Decrees on certified electronic mail Link
Italy Legislative Decree n. 179 of 2016, Digital Administration Code (DAC) Link
Italy Legislative Decree n. 133 of 2014, Digitization of the country & environmental protection Link
Italy Legislative Decree n. 69 of 2013, The Digital Italian Agenda Link
Italy Legislative Decree n. 90 of 2014, Proceedings & services via certified e-mail Link
Italy Legislative Decree n. 177 of 2009, CNIPA, DigitPA & AgID: Digitalization of Italian businesses & eGovernment policies Link
Italy eGovernment Code (2006) Link
Italy Data Protection Code (2004), Directive on privacy and electronic communications (2002/58/EC) Link
Italy Electronic Communications Code (2003) Link
Latvia Law on State Electronic Information Systems (2002) Link
Latvia Freedom of Electronic Information Law (1998) Link
Latvia Data Protection Law (2000), Data processing and Spam supervision Link
Latvia Information Technologies Security Law (2011), Security requirements for organisations to guarantee the security of essential electronic services Link
Latvia Electronic Documents Law (2003), Framework for electronic signatures (1999/93/EC), electronic documents and digital signatures Link
Latvia Amendments of Electronic Document Law (EDL) (2015), Re-secure electronic signature for receipt Link
Latvia Electronic Communications Law (2004), Regulatory framework for electronic communication Link
Lithuania Law No X-239 amending Article 19 of the Public Administration Act (2005), Exchange of electronic documents between the state and municipal institutions and ‘advanced eSignatures’, EU Directive on a ‘Community framework for electronic signatures’ (1999/93/EC) Link
Lithuania The Law on management of state information resources (2011), Assessment of management and protection of information technology tools used to process information managed by institutionS while performing its statutory functions Link
Lithuania Law on Electronic Signature (2000), Creation, verification and validity of electronic signatures Link
Lithuania Law on Electronic Communication (2004), Electronic communication, networks, terminal equipment, and electromagnetic compatibility Link
Lithuania Law on Public Procurement (2006) transposed the EU public procurement directives; Directive 2004/17/EC for Postal services and the use of electronic means; data communication and storage for electronic notification and submission of tenders Link
Malta Data Protection Act (2001), EU Data Protection Directive (95/46/EC), ‘good information handling’ and processing “data” Link
Malta Electronic Commerce Act (2001),, EU Directive 1999/93/EC: Signature certification and intermediary services, electronic data as a method of authentication and validity of electronic communications, electronic communications relating to the Electronic Commerce Act, is the Malta Communications Authority (MCA) Link
Malta Electronic Communications (Regulation) Act (2004), Government Gazette of Malta (no. 17 652), Maltese law & the EU regulatory framework for electronic communication: Directive 2002/21/EC (‘Framework’ Directive); Directive 2002/20/EC (‘Authorisation’ Directive); Directive 2002/19/EC (Access and interconnection Directive); 2002/22/EC (‘Universal service rights Directive); and certain provisions of Directive 2002/58/EC (‘ePrivacy’ Directive) of MCA Link
Netherlands Legislation on electronic administrative law, Relationship between the government and legal entities (mod. electronic administrative traffic 2004) Link
Netherlands Electronic Announcement Act, Governments official publications must be digital and allow everyone to receive messages via e-mail that relate to a legal address Link
Netherlands The Electronic Signature Act, The Regulation on electronic identification and trust services for electronic transactions in the internal market (EU Regulation 910/2014), eIDAS Implementation Act, and the eIDAS Regulation, and Digital Government law. Link
Netherlands eInvoicing Legislation Directive 2014/55/EU, Netherlands B2G eInvoicing Link
Netherlands SUWI act, Mandatory digital interactions (UWV) Link
Poland Regulation on the Compilation of Writings in the form of Electronic Documents (2011) Dz.U. 2011 nr 206 poz. 1216, Share copies of electronic documents, official certification of receipt of electronic documents by the recipient, the ways to safely share electronic copies of documents and safety conditions Link
Poland Act on Electronic Signatures (2001), compliant with the EU Directive 1999/93/EC on a Community framework for electronic signatures, legal validity of electronic signatures and requests in electronic format accompanied by an eSignature. Link
Poland Act on Providing Services by Electronic Means (2003), eServices and anti-spamming by adopting the opt-in principles Link
Poland Communications Law, transposing the EU regulatory framework for electronic communication, development and use of modern communication infrastructure. Link
Poland Public Procurement Law (2016), EU PP directives obligation, as of 2018, to use means of electronic communication in contracts Link
Portugal Decree-Law on Electronic Signatures no. 62 of (2003) & (Decree-Law no. 290- D/99) to Directive 1999/93/EC on a Community framework for electronic signatures Link
Portugal Decree-Law on Electronic Communication, no. 7/2004 and the Joint Order no. 357/2006 (Directive 2000/31/EC), Decree-Law governs unsolicited communications and anti-spam Link
Portugal Law on Electronic Communications (2004), no. 5/2004, (2002/19/EC, 2002/20/EC, 2002/21/EC, 2002/22/EC and 2002/77/EC), and amended by Decree-Law no. 116-A/2006 for the EU Directive 1999/93/EC on electronic signatures, electronic documents (Decree-Law no. 116-A/2006), and The European Directive 2002/58/EC on privacy and electronic communications is transposed by Law no. 41/2004 Link
Romania Government Decision no 271/2013, Romanian strategy & national system for cyber security Link
Romania Government Decision no. 1085/2003 and provisions of Law no. 161/2003 and implementation of the National Electronic System (NES) Link
Romania Decision no. 139 establishment of the National Centre for Supercomputing, Article 108 of the Constitution of Romania and Article 42 of Law no. 90/2001, Decision no. 139 Centre for Supercomputing (CNS) as a specialised body aims at modernising the communication and information systems Link
Romania Law no. 135/2007 on the archiving of documents in electronic form Link
Romania Draft Law on National Interoperability Framework Link
Romania Law no 506/2004 on the Processing of Data and Electronic Communication Link
Romania eGovernment Ordinance no 24/2002 on right of collection of tax by electronic means Link
Slovakia Amendment No. 273/2015 to the Act No. 305/2013 of Coll. On the eGovernment (2015), Electronic services, institute for source registries and creation of comprehensive electronic alternative to traditional ‘paper’, creation and use of electronic mailbox and electronic document conversion Link
Slovakia Act No. 215/2002 on Electronic Signatures (2013), Creation and use of electronic signature and electronic seal, reliability and protection of electronic documents signed by electronic signature or provided by electronic seal Link
Slovakia Act No. 22/2004 on Electronic Commerce, electronic communication network, electronic processing, transmission, storage, search or collection of data including text, sound, and picture, and supervision Link
Slovakia Act No. 610/2003 on Electronic Communication, Directive No. 2002/58/EC, Directive No. 2002/20/EC, Directive No. 2002/19/EC, Directive No 2002/22/EC, and Directive No. 2002/21/EC. Link
Spain Royal Decree 4/2010, National Interoperability Framework, eGovernment, interoperability to implement the NIF recovery and preservation of electronic documents, and electronic signature Link
Spain PRE/878/2010 Establishment of a notification system by means of electronic address Link
Spain Law on electronic signature, Law 59/2003, EU Directive 1999/93/EC, Digital signature for legal entities Link
Spain Law 32/2003, Electronic communications, Royal Decree Law 13/2012 Link
Spain Law no.31/2007, EU Directive 2004/17/EC, Postal services sector Link
Hungary Rules on electronic administration and trust services Link
Hungary 13/2011. (XII. 27.) NMHH Decree quality requirements electronic communications Link
Hungary 276/2006. (XII. 23.) Government Decree Administration & Electronic Services Link
Hungary 335/2005. (XII. 29.) Government Decree on requirements digital records Link
Hungary 309/2011. (XII. 23.) Government Decree on IT and electronic communications Link


LEIBOX enables legal entities with a LEI code to receive electronic mail from government bodies and others in the LEI network with their existing Email infrastructure.